Kindly note that Jobline will be offline for maintenance on this Friday (May 14, 2021) from 5:00 PM to 9:00 PM.

Responsibilities

  • Provide administrative support to the Sales teams with reports and spreadsheets; filing and general administrations.
  • Keep track, monitor and ensure customers’ contracts are renewed on time.
  • Support Sales team in preparing quotations, tender and bids, and contracts renewal.
  • Record/input sales orders and legal completion into the sales ordering system.
  • Ensure the sales extraction sheets are completed and kept up to date on weekly basis.
  • Produce weekly and monthly reports for the BU.
  • Support in the tenders presentation and submission.
  • Support the order processing functions, such as costing sheet, hosting agreement etc.
  • Ensure timely invoicing and collection.
  • Support marketing activities, such as website updates, customer events etc.
  • Check all POs/ISRs from internal and external customers to ensure items, quantity, and amount are correct.
  • Provide clear instructions to Sales Support & Logistics Management team upon receiving of customer’s PO.
  • Monitor inventory stock level.
  • Follow up on all in-coming stocks from vendors and inform customers (internal and external) on the deliveries date.
  • Check current existing stocks as and when required by sales and pre-sales.
  • Provide administrative support for the BU.
  • Any other ad-hoc duties as required or assigned.

Requirements

  • Diploma in any discipline.
  • Minimum 5 years of experience in sales administrative roles.
  • Sales support or related skills is a must.
  • Highly organized, able to multi task and work under pressure with tight deadlines.
  • Basic accounting and SAP knowledge is preferred.
  • Good team player with an ability to work both independently and collaboratively in a team.
  • Possess excellent eye for details.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office.
  • Possess good attitude.

Shortlisted candidates will be offered a 1 year Agency Contract employment.