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Responsibilities

  • Support the processing and assessment of applications
  • Verify grant eligibility and relevant supporting information against approved criteria and requirements.
  • Support the processing and assessment of disbursements and reimbursements.
  • Maintain accurate application, grant and claim records and track cases through the different stages of the lifecycle.
  • Support communications and follow-up with licensees on matters relating to their applications and claims.
  • Perform the Finance Officer function for disbursement and reimbursement
  • Review disbursement and reimbursement claims and supporting documents in accordance with the approved SOP and requirements
  • Validate claim information and ensure the required supporting documentation is complete before processing.
  • Process eligible claims through the Finance Management System for the subsequent stages of verification, approval and payment.
  • Maintain appropriate document and records to support the processing and audit trail of claims. 
  • Follow up on claim discrepancies, exceptions or incomplete information, where required. 
  • Support financial monitoring and reporting
  • Monitor grant commitments, claims, and utilisation
  • Maintain and regularly update the status of applications and claims for management reporting
  • Support reconciliation and tracking of grant-related financial information
  • Work closely with internal Finance on matters relating to claim processing and disbursement. 
  • Support governance and operational controls
  • Stakeholder management and operational support.

Requirements

  • 3 to 5 years of relevant experience in grant administration, grant management, finance operations, claims processing or a related function. 
  • Experience in financial processing, reimbursement, claims or grant operations would be advantageous, including experience with Finance Management System or similar financial/claims processing system 
  • Strong attention to detail and ability to review applications, claims and supporting documentation accurately. 
  • Good analytical and organisational skills, with the ability to maintain accurate records and monitor multiple cases. 
  • Good communication skills, with the ability to communicate effectively with licensees, partners and internal stakeholders. 
  • Good interpersonal skills and ability to work effectively across different teams and functions. 
  • Comfortable working independently and performing data analysis and reconciliation where required. 

Shortlisted candidates will be offered a 1 year agency contract employment.