Responsibilities
1. Workplace & Operations Support
• Support day to day workplace operations, including procurement of office supplies and pantry provisions
• Coordinate food and logistical arrangements to support team activities and meetings
• Maintain basic operational trackers (e.g. office assets, equipment, access items)
• Support office location changes or workspace transitions during defined periods, where required
2. Scheduling & Coordination
• Coordinate meeting schedules and send calendar invites as required
• Track meeting logistics and follow up on arrangements to ensure readiness
• Ensure meeting details (venue, materials, attendees) are organised and communicated
3. Meeting & Logistics Support
• Prepare meeting materials where required
• Support meeting setup and post-meeting follow-ups
• Assist in ensuring smooth execution of team meetings and events
4. Operational Records & Asset Management
• Maintain and update organisation charts and operational records
• Track and manage office related items such as access cards and asset lists
• Ensure operational documentation is kept current and organised
5. Workplace Point of Contact
• Act as the central point of contact for day-to-day administrative queries
• Liaise with internal teams (e.g., facilities, IT, HR) for operational requests
6. Ad Hoc Support
• Provide general workplace and administrative support as required by the team
Requirements
- Degree/ Diploma holder in any discipline
- At least 1-3 years of relevant working experiences
- Able to work independently in a fast paced environment with a positive and proactive attitude
- Experience in workplace operations or office coordination roles
- Organised, practical, and comfortable handling multiple requests concurrently
- Clear and professional communication skills
Shortlisted candidates will be offered a 1 Year agency contract employment.
