Responsibilities

Manage and coordinate calendars, appointments, meetings, and travel arrangements
Act as a liaison to internal and external stakeholders, fostering productive and professional working relationships
Support administrative functions, including budget monitoring, asset management, and oversight of physical spaces
Provide event management support for events where required
Organise and support meetings, special projects, task forces, and initiatives as directed
Provide secretariat support, including minute-taking, data gathering, report preparation, and presentation slide development for meetings
Assist in the preparation, collation, and presentation of management reports/ debriefs for easy reference, ensuring clarity, accuracy, and conciseness
Check and process reimbursement claims and related expenses
Handle confidential and sensitive information with the highest level of discretion and professionalism

Requirements

Bachelor’s Degree/ Diploma with 3 to 5 years of relevant work experience
Budget management and financial tracking skills
Knowledge of, and ability to use, digital collaboration and organisational tools
Experience in providing secretarial/administrative support to senior management
Proficiency in Microsoft Office applications
Strong record-keeping skills, with the ability to capture and maintain accurate data for proper documentation
Strong verbal and written communication skills
High level of integrity and discretion in handling confidential and sensitive information
Meticulous, detail-oriented, and well-organised, able to multi-task and work efficiently in fast-paced environment
Strong problem-solving abilities with a proactive mindset