Responsibilities

Assist to manage the Cluster IT Lead's calendar, including scheduling and coordinating meetings, appointments, and events.
prepare meeting agendas, take detailed minutes, and follow up on action items.
Handle correspondence and communications on behalf of the IT Lead.
Organize and maintain filing systems, both digital and physical.
Assist in coordinating logistics for team meetings, workshops, and other events. Screen and prioritise incoming requests and communications.
Maintain confidentiality of sensitive information.
Support administrative tasks related to IT projects and initiatives.
Coordinate and manage office supplies and equipment, ensuring all necessary items are stocked and operational.
Assist in organizing and coordinating company and department events, meetings, and conferences.
Handle incoming and outgoing communications.
Maintain and update records, files, and databases, ensuring data accuracy and confidentiality.
Support the preparation and processing of expense reports and invoices.
Assist in onboarding new employees and coordinating training sessions (if any).
Provide general office support to team members, including managing office logistics and resolving administrative issues.

Requirements

Relevant Diploma degree, with at least 5 years of relevant working experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Meticulous in planning, strong coordination skills, good communication (written and spoken) and following through with actions and escalation.
Strong organizational and multitasking skills with attention to detail.
Able to work independently, ensuring that all responsibilities are completed efficiently without frequent supervision as well as an effective team player in complex organization.
Ability to maintain confidentiality and handle sensitive information.
Demonstrate initiative and the ability to independently manage their responsibilities without needing constant oversight or reminders.
Experience in office administration supporting multiple directors, project administration support function and calendar management.
Demonstrated problem-solving skills and a proactive approach to tasks.

Shortlisted candidates will be offered a 1 Year Agency contract employment.