Responsibilities

Calendar Management – Coordinate/Schedule meeting(s) with internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary
Formal Minute-taking for meetings
Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting
Project tracking, reporting and follow-up actions
Work closely with Central functions like Performance Monitoring & Reporting (PMR) and Master Planning Office (MPO) on project related and cluster workplan matters
Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required
Consolidation of data for Director’s approval and submission to the relevant departments•
Consolidate slides for project meetings and sending out of slides prior to the meeting• Provision of project administrative support• Maintain project filling structure/ repository (SharePoint)
Act as the SPOC for project team and facilitate communications
Assist in planning and organising MSO related events (e.g townhalls or team building activities)
Coordinate and assist in logistics planning and refreshment for major events at MSO level
Other administrative tasks such as T-Shirt distribution

Requirements

Degree in Business Management/Marketing with 1-2 years relevant administrative experience
Strong knowledge of MS Office Applications (Word, Excel, Powerpoint)
Good communication skills and reliable team player
Willing to learn new things and take on challenges/task proactively
Experience in office administration supporting directors, project administration support function and calendar management will be an advantage.
Added advantage with knowledge of SharePoint and SAP
Ability to adapt to a fast-changing environment
Result and customer oriented with multi-tasking capabilities

Shortlisted candidates will be offered a 1 Year Agency Contract employment