Responsibilities

• Accurately capture meeting notes, minutes, key decisions, and action items; summarise, review, and circulate outputs in a timely manner.
• Maintain and regularly update Risk, Issue, Action, and Decision (RAID) logs in consultation with the project team.
• Support the upkeep and periodic updates of the Project Management Plan (PMP) to reflect agreed processes, governance, and delivery approach.
• Manage structured storage, version control, and accessibility of all project documentation in line with project and organisational standards.

• Coordinate, consolidate, and manage the development of project presentations and reports, including Weekly Status Reports, SteerCo / PSC decks, and management updates.
• Work closely with functional, technical, and delivery teams to gather inputs, ensure consistency of messaging, and maintain presentation quality.
• Support effective stakeholder communications across the programme.

• Manage onboarding and offboarding activities for project resources, coordinating with HR, IT, and security teams as required.
• Maintain a comprehensive resource inventory, including roll-on and roll-off dates, roles, skills, and team allocations.
• Provide visibility and tracking support for resource utilisation and upcoming resourcing needs.

• Set up project meetings, schedule sessions, and arrange or book meeting rooms and facilities as required.
• Support office and project room logistics, including coordination of supplies and other operational needs.
• Assist with workshop planning, key project meetings, and programme events.

• Provide day-to-day support to the Project Manager and Delivery Lead on open tasks, follow-ups, and coordination activities.
• Support adherence to agreed project governance, standards, and delivery timelines.

Requirements

• Diploma in Business Studies or related
• At least 2-5 years of relevant working experiences
• Prior experience in a PMO or project support role within IT or digital transformation programmes.
• Experience supporting senior governance forums 
• Detail-oriented, proactive, and comfortable working in a fast-paced delivery environment.
• Understanding of IT project lifecycles and common project management methodologies (e.g. Waterfall)
• Strong documentation, note-taking, and summarisation skills.
• Proficient in Microsoft tools, including Excel, Word, PowerPoint, and MS Teams.
• Strong organisational and coordination skills with the ability to manage multiple priorities.
• Effective communication and stakeholder management skills.
• Experience as Executive Assistant with above experience will be useful.