Responsibilities
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Recording Minutes of Meetings and disseminating them to desired stakeholders.
- Determining project changes.
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Ensuring projects adhere to frameworks and all documentation is maintained and filed appropriately for each project.
- Help the project team to assess project risks and issues and provide solutions where applicable.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
- Maintain project organizational chart and contact information
Requirements
- Diploma in Business administration or in similar discipline
- Minimum of 3 years relevant working experience with a tertiary qualification.
- Exceptional verbal, written and communication skills.
- Ability to work effectively both independently and as part of a team.
- Experience using computers for a variety of tasks.
- Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
- Knowledge of file management, transcription, and other administrative procedures.
- A detailed person with the ability to work on tight deadlines and meet deadlines.
- Experience in assisting in budget preparation, monitoring and tracking will be an added advantage
- Project Management certification or experience will be an advantage.