Responsibilities

Assist Sales in collating necessary bid documentation from deal pursuit stage until deal closure, and uploading documents into online repository
Assist Sales on administrative tasks including order logging, order sheet revision, preparing customer sign-off documents, etc.
Assist Sales in the maintenance of billing plans, project expiry date and PO tracking list for all customers
Follow-up closely to ensure accuracy and on-time billing of project and accounts and escalate if any delay
Liaise closely with vendors to ensure the invoicing/costing is accurate with the costing sheets received and vendor documents
Assist in raising Purchase Requisitions for vendors’ purchases and link relevant expenses and costs to the Contracts/Projects and related tasks
Track project completion status and trigger invoices to customer upon completion
Extract contract, PO, invoicing, etc. information from SAP system for Accounts reconciliation
purposes
Coordinate with Finance on Accounts Payable and Accounts Receivable matters
Coordinate and arrange regular/ad-hoc sales meetings and take meeting minutes
Undertake any other ad-hoc project related tasks as required or assigned

Requirements